A zipped file is used when you want to compress the size of a file. This can be helpful if you need to save the file to a disk with limited space or email a large attachment to a colleague. Microsoft Word documents do not take up a lot of space unless they include several images, charts or objects. Since a zip program is not included in Word, you will need to already have one on your computer. Windows comes with a native zipping utility you can use as well, accessible with a few clicks of the mouse.
Step 1
Go to Word and select "File" and "Open" from the toolbar. The "Open" dialog box will pop up.
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Step 2
Navigate to the folder that includes the file or folder you want to zip by selecting one of the icons on the left-hand side or by clicking on the "Look in" dropdown menu.
Step 3
Highlight the file or folder you want to zip, then right click on it.
Step 4
Select the zip program on your computer from the list of choices or select "Send To."
Step 5
Choose to add the file/folder to a zip file or follow the wizard for your program (if you selected to use a zip program). Choose "Compressed Zip" (if you selected the "Send To" option). Your file or folder will be zipped.
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